MS outlook and Pocket informant Replacements

[jarodtaz]

Hi everyone:
I have a question in relation to MS Outlook.
1st. let me tell you that I own a Dell Axim X3i (400 Mhz)
2nd I use mainly my Axim for bussines (i.e. Pocket Informant to keep me on top of my appointments and etc...)
I just found out the hard way that neither pocket informant 5.0 nor MS Outlook keeps in memory past appointments.
You see, I need this as I usually record what I did in specific date (i.e. Spoke to staff about an issue, resolution that came out from the discussion,
my personal sales for that specific day, spoke to whom about a product, bought and sold what. Even trivial things like when I took my last vacations I keep track of)
So now I just try to recall certain info and to my surprise MS outlook nor Pocket informant seems to know what I am talking about.
Now I have done my search very thouroughly in both programs but w/o success. Any help and suggestions for either finding a way to force both programs keep it in memory for at least up to
a year because I am aware this can consume a whole lot of memory and I intent to back up or archive it for future reference.

or is there a better program for both PC and PPC to do what I want to do.


Thanks in advance to all those bothered to read and help! your wisedom is appretiated.

cheers!

[prhkgh]

I think what is happening is the default "autoarchive" for calendars is 6 months, so once you are 6 months past your meeting it will be silently archived and removed from your active calendar. In outlook highlight calendar, then right click and go to properties, and look at the autoarchive settings. On mine it by default was set to 6 months and archives the stuff into a specific file. You can choose to turn off the autoarchiving on a folder by folder basis...you can have autoarchive delete rather than move entries, or you can specify where the archived entries are put! So you might want to just make a file "old meetings" and let autoarchive put stuff there.

But probably turning off autoarchive in the calendar folder would be your best bet.

An excerpt from my Outlook (Windows 2000 version 9.0.0.2711) help files follows. Hope this helps!

Paul
prhkgh@comcast.net

excerpt from Outlook help:

AutoArchive is a two-step process. First, you turn on AutoArchive. On the Tools menu, click Options, click the Other tab, and then click AutoArchive. Second, you set the AutoArchive properties for each folder that you want archived. At the folder level, you can determine which items are archived, and how often they are archived. You can automatically archive individual folders, groups of folders, or all Outlook folders. The process runs automatically whenever you start Outlook. The AutoArchive properties of each folder are checked by date, and old items are moved to your archive file. Items in the Deleted Items folder are deleted.

Several Outlook folders are set up with AutoArchive turned on. These folders and their default aging periods are Calendar (6 months), Tasks (6 months), Journal (6 months), Sent Items (2 months), and Deleted Items (2 months). Inbox, Notes, Contacts, and Drafts do not have AutoArchive activated automatically.

[Computer Ninja]

jarodtaz,

I've deleted your other two posts. Please, people will see your post on the site. You don't have to post it all over the place, in different forums.

Thanks.